How to Prepare a 1099 Form as an Independent Contractor


If nothing, this 12 months has taught us that we ought to be ready for various and sudden adjustments. It has hit a number of facets of our lives, together with 1099 varieties. This data is particularly vital for people who find themselves both contractors or have employed somebody who’s.

If you’re simply getting began or your organization is contracting outdoors assist, then you’re in all probability acquainted with the IRS Kind 1099. Possibly you have no idea each single element about it however you’ve gotten in all probability not less than heard of it.

To many, it sounds too difficult. One thing that requires an excessive amount of time, however really it’s not likely the case. You probably have the appropriate instruments and processes in place, you’ll be able to really be achieved with it quicker than you assume.

If you’re undecided the place to start and find out how to put together it, we provides you with a listing of issues that is likely to be useful to you. You must deal with the fundamentals earlier than doing anything, so let’s start!

What Does This Kind Symbolize?

Beginning From Scratch

Earlier than we begin explaining the preparation, let’s first study extra about this type. So, in the event you rent somebody, as an illustration, a gig employee, a freelancer, or anybody else and also you pay them greater than 600 US then you’re obligated to organize and problem an IRS Kind 1099-MISC.

Why does that matter? It must be achieved, to allow them to file for an earnings tax return. Moreover, this doc is utilized by small companies, impartial contractors, or another person that isn’t an S or C-level company. 

They use this doc to report how a lot they’ve earned in addition to decide how a lot they’ll owe. It’s vital that you simply ship out this type to anybody you’ve employed and paid greater than 600 US . Furthermore, this additionally entails LLCs or any partnership you’ve gotten contracted.

How To Put together It?

Monitor Your Information

Step one it’s a must to take throughout this course of is to collect all the data you’ve gotten about your impartial contractors. You in all probability keep in mind that you’ve crammed out the Kind W9 earlier than you’ve gotten employed anybody.

This kind ought to comprise the identify, the deal with, and Social Safety Quantity (SSN) or Employer Identification Quantity (EIN). It might be advisable to see if that particular person has modified any of this data earlier than you proceed with the method. 

Purchase The Kinds

It might appear logical that you must simply discover the paper varieties on the web and easily print them out, however sadly, that’s not how issues work and the IRS would positively not settle for them. You must get the official 1099 varieties from the actual supply. The place to go?

1 – Out of your payroll software program supplier: For instance, you’ll be able to make the most of an accounting program akin to FreshBooks.

2 – From the IRS: Go to their official web site if you wish to get hold of this type or you’ll be able to simply contact 1-800-TAX-FORM (1-800-829-3676).

three – From an accounting company: Most native accounting firms have a plethora of those varieties. Purchase it from them.

four – From an workplace provide retailer: Discover the closest workplace provide retailer and see if they’ve it. They normally do.

Calculate Your Deductions

To many, this looks like a unending course of. Making a record of 1099 deductions is a bit exhausting, however you merely should calculate them. Begin by deducting any prices which are labeled as “peculiar and mandatory”.

Because of this you want it to do your duties and it’s also an anticipated a part of your job. Additional, there are some bills that you simply shouldn’t depend as deductible, akin to buying costly enterprise garments.

Apart from this value, different widespread bills contain issues like fuel to drive individuals, any brand-new software program or pc, in addition to electrical energy bills in case you are working from residence.

Something Else?

Full The Kinds

One of many first steps it’s a must to take is to find out the gross earnings for the final tax 12 months. This shouldn’t be something too difficult. Simply add up the quantity on every 1099 type you’ve gotten.

The second factor that should be achieved is to make the most of Schedule C so as to add up all of your deductible enterprise prices. That signifies that in case your prices are lower than 5,000 US , plus you do not need any employees and you aren’t deducting to your workplace at residence, then you’ll be able to freely make the most of Schedule C-EZ. This feature is way more environment friendly and quicker.

Be sure to have obtained type 1040. This one is vital as a result of you’ll have to write down all of your bills on it to uncover your web earnings. This kind comes with the desk that accommodates directions in addition to your web earnings. They need to show you how to decide how a lot you owe in state taxes and earnings.

After you’re achieved with this, guarantee to calculate your Social Safety and Medicare contributions. The speed for 2017 is 12.four% of your earnings for Social Safety and a pair of.9% for Medicare. Add these quantities on type 1040 and likewise add them collectively to find out your self-employment tax complete. 

Ship The Kinds To Distributors

Don’t overlook to ship a replica of the 1099-MISC varieties to all of your contractors. Do it as quickly as you’ll be able to to offer them sufficient time to incorporate it of their private tax returns and report their yearly earnings. It’s vital to respect the deadline, as a result of in the event you don’t, the IRS could penalize you with fines.

Submit The 1099 Kinds

There are two methods you are able to do it. First, you are able to do it by sending them through e-mail. That is the most typical method. It’s best to do it no later than January 31 of the 12 months. Make certain to include the 1096 type as effectively.

The second choice is to do it on-line, by way of the IRS’s on-line submission service by using the Submitting a Return Electronically system (referred to as FIRE). This shouldn’t be too difficult so that you can do.

Wrapping It Up

All this stuff that we named in all probability appear a bit too scary for you. However don’t fear, it solely appears to be like like this as a result of we needed to guarantee that all the pieces is listed and that nothing is forgotten. In fact, this requires a little bit of your effort and time, nevertheless it’s doable, identical to all the pieces else.



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